CHAPTER 1 - General Rules
The Asiania Sport For All Association (ASFAA, hereinafter referred to as "the Association") is a non-profit organization which pursues public welfare in the field of Sport For All. ASFAA is independent in its activities however recognizes TAFISA as its umbrella organization. ASFAA actively supports the official TAFISAprograms.
The headquarters of the Association shall be located in the city in which its President resides.
The objective of the Association is the promotion of Sport For All through the cooperation of national level organizations throughout the Asia and Oceania region.
The Association conducts the following activities in order to achieve the objectives stated in the preceding Article.
(1) Holding an ASFAA General Assembly every other year.
(2) Holding a Congress every other year wherever there is a General Assembly.
(3) Promotion and coordination of International Challenge Day in the Asia and Oceania region.
(4) Promotion and coordination of World Walking Day and traditional sports festivals in the region.
(5) Promotion of traditional culture, games, and sports in the region with the cooperation of related organizations.
(6) Exchange of information and related materials.
(7) Support for developing countries.
(8) Cooperation with other international organizations related to Sport For All.
(9) And any other program the board decides upon.
CHAPTER 2 - Membership
1. The members shall be governmental organizations, private associations, or foundations which promote Sport For All in various countries.
2. To join the Association, an application for membership must be submitted to the President or Secretary General and approved by the Board.
CHAPTER 3 - Funds and Accounting
(Assets and Membership Fees)
The assets of the Association may be used only to achieve the objectives of the Association.
The assets of the Association are as follows:
(1) Membership fees from members
(2) Aid from national and international organizations
(3) Donations from supporters
(4) Income from license contracts
(5) Income from acquired real estate and movable property
1. Members must pay the membership fee, which is decided separately through deliberation in the General Assembly, by the time of the annual General Assembly.
2. Only members who have paid their annual current membership fees are eligible to vote. 3. Members shall pay the annual membership fee of US$ 200 to keep their membership active. 4. Members who have not paid the membership fees shall loss their membership through deliberation in the General Assembly.
(Management of Assets)
The assets of the Association shall be managed by the board of directors.
The fiscal year for accounting shall be from the first day of April of each year to the thirty-first day of March of the next year.
(Activity Plans and Cash Budget)
The President, Secretary General, and Treasurer shall prepare an activity plan and a cash budget corresponding to the activity plan before the beginning of each fiscal year and submit this for decision by the board of directors.
(Activity Report and Settlement of Accounts)
1. The President, Secretary General and Treasurer shall prepare an activity report and statement of the settlement of accounts for the activities after the end of each fiscal year and shall obtain the approval of board of directors.
2. The books of accounts shall be independently audited each year.
CHAPTER 4 -General Assembly
1. The General Assembly shall be the highest authority of the Association, including ordinary and extraordinary general assemblies.
2. The General Assembly shall be chaired by the President or Vice-President or Secretary General appointed in advance by the President.
In principle, the location of an ordinary General Assembly shall be decided in the General Assembly three years before it, and a General Assembly shall be held if there is a request from at least one third of the members indicating a matter which should be brought before a General Assembly.
(Quorum and Resolutions)
1. The General assembly shall not be able to open discussion or make resolutions unless at least one third of the members of the Association are present.
2. Resolutions of the General Assembly shall require a majority of the votes of the members who are present. Ties shall be resolved by the vote of the chairman.
(Notification of General Assembly and Minutes)
1. The secretary general shall send a notification of the GeneralAssembly to the members of the Association at least two months before the scheduled date of the General Assembly.
2. The secretary general shall send a copy of the minutes of the General Assembly to any member who requests one.
(Matters for Discussion)
The following matters must be discussed at the General Assembly:
(1) General Policy to achieve the objectives of the Association.
(2) Approval of new members and approval of loss of membership.
(3) Decision of locations for the General Assembly, board of directors' meetings, Congresses, and game festivals and traditional sports festivals in the Asia and Oceania region.
(4) Acceptance of the report of the board of directors' meeting.
(5) Election of the President and directors.
(6) Decision of membership fees.
(7) Revision of the statutes.
(8) Discussion of the Association.
Each country has the right to cast one vote in elections and the decision of resolutions, provided that country has at least one active financial member in attendance. CHAPTER 5 Executive and Board of Directors (Candidates for President and Directors)
1. Candidates must be individuals who are recommended by his/her belonging organizations.
2. The candidates for election as president and directors shall self-nominate to the secretary general by at least two months before the General Assembly in which the election will be held. 3. The secretary general must disclose a list of candidates to all members by at least one month before the General Assembly in which the election will be held.
1. The President shall be elected from among the members in an election at the GeneralAssembly. The term of office shall be four years and can be renewed.
2. The President will preside over the board of directors' meeting.
1. The Directors shall be elected from among the members in an election at the GeneralAssembly. The term of office shall be four years and can be renewed.
2. The number of directors shall be twelve.
3. No one country should have more than two directors.
(Board of Directors)
The board of directors of the Association shall be composed of a President and twelve directors. It is desirable that at least two women be on the board.
(Election of Executives, etc)
The board of directors shall elect the following executives from among the directors.
(1) Vice-Presidents 2
(2) Secretary General 1
(3) Treasurer 1
(Director to fill a vacancy)
1. In the case that a director dies, resigns, or otherwise leaves the Association, The board of directors may appoint a substitute director.
2. The term of office of the substituted director elected to fill a vacancy shall be until the closing of the next General Assembly. (Matters for Discussion and Minutes)
1. The Secretary general shall submit matters for deliberation by two months before the scheduled date of the board of directors' meeting. Also, the Secretary General shall prepare minutes of the board of directors' meeting and obtain approval at the next board of directors' meeting.
2. A copy of the minutes shall be sent to any member who requested one.
(Responsibility of the Board of Directors)
The responsibility of the board of directors shall be carry out the policies established by the General Assembly.
(Board of Directors' Meetings)
1. A board of directors' meeting shall be held each time there is a General Assembly and whenever he President or the board of directors deems it necessary.
2. The board of directors' meeting shall be chaired by the President, a Vice-President or a secretary general appointed in advance by the President. Article 28 1. Unless at least one third of its members are present, the board of directors meeting may not open the agenda and make resolutions.
2. Matters on the agenda of the board of directors shall be decided by a majority of attending member, including the chairperson. In the case of equal numbers of supporting and opposing votes, the chairperson shall decide the matter.
CHAPTER 6 - Secretariat
1. A secretariat shall be established at the headquarters of the Association.
2. The secretariat shall receive instructions from the President and the secretary general and shall handle the business of the Association. (Manager) Article 30 1. A manager may be established at the secretariat by the resolution of the board of directors. 2. The manager shall attend the general assemblies and the board of directors' meetings. The duties of the manager shall include operation of the resolutions.
CHAPTER 7 - Other
(Revision of the Statues)
Proposed revisions of the statutes must be approved by at least two thirds of the members countries/ territories in attendance at a General Assembly which is attended by at least half of the members countries / territories of the Association. Proposed statute revisions must be submitted to all members at least two months in advance.
Revisions of the statutes shall take force immediately upon their approval at a General Assembly.
The President and / or Secretary General shall have the right to represent the Association when a signature representing the Association is necessary for resolutions and the like. All such actions shall be reported at the next meeting of the board of directors and approval shall be obtained.
(Expulsion of Members)
A two-thirds majority of the directors at a board of directors' meeting which is attended by at least two thirds of the directors may propose to the General Assembly that a member be expelled for conduct unbecoming to a member.
The Association may be dissolved at least three quarters of the attending member countries / territories at a General Assembly which is attended by at least half the members. At least three months advance notice must be given for a General Assembly for this purpose.
If the Association is dissolved, its assets shall be liquidated and any remaining assets shall be donated to UNESCO. To liquidators shall be appointed by the General Assembly for this purpose.
(Effectuation of the Statutes)
These completely revised statutes shall be adopted at the General Assembly held in Tel-Aviv, Israel on March 22, 2010 and shall take force immediately.